Privacy Policy

Last Updated: 2025

This Privacy Policy explains how Virginia Unity Softball, LLC (“Virginia Unity,” “we,” “us,” or “our”) collects, uses, and protects your personal information when you visit our website or use our digital services (collectively, the “Services”).

Virginia Unity utilizes a licensed player-resource and recruiting platform under a revocable license agreement with Rylex Consulting, LLC (DBA True Recruits) (“True Recruits”). This platform enables athletes and parents to create, manage, and share player profiles for recruiting and exposure purposes.

By accessing or using the Services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We collect personal information voluntarily provided by users (athletes, parents, or guardians) when registering or interacting with the Services. This may include:

• Personal Identifiers: Name, email address, phone number, and mailing address.

• Player Information: Age, grade level, academic information, position, metrics, and highlight videos.

• Parental/Guardian Information: Contact details required for minors under 18.

• Payment Information: Collected securely by third-party payment processors.

• Technical Information: Cookies, IP addresses, browser types, and site usage analytics (via Google Analytics or similar services).

Users under the age of 13 may only provide information with verifiable parental consent in compliance with the Children’s Online Privacy Protection Act (COPPA).

 

2. How We Use Information

We use collected data to:

• Create and display player profiles as intended by the user.

• Communicate with parents, players, and coaches regarding recruiting opportunities, platform updates, or support.

• Process registration and subscription payments.

• Improve website functionality and user experience.

• Send promotional, informational, or transactional communications (SMS/email).

Information may also be aggregated (non-identifiable) for internal analytics and marketing optimization.

 

3. SMS and Email Communications (A2P Compliance)

By submitting your phone number or email address, you expressly consent to receive automated and/or manual communications from Virginia Unity and its platform partners, including True Recruits. These communications may include registration confirmations, reminders, updates, promotional offers, and account notifications.

• Opt-Out of SMS: You may opt out at any time by replying STOP to any text message.

• Opt-Out of Email: You may opt out by clicking the “Unsubscribe” link in any email or contacting us directly.

• Consent Not Required: Your consent to receive text or email messages is not a condition of purchasing or participating in any event or service.

• Message Frequency: Message frequency may vary based on your engagement and profile activity.

• Message & Data Rates: Standard carrier rates may apply.

All messaging practices comply with the Telephone Consumer Protection Act (TCPA) and A2P 10DLC messaging standards.

 

4. Sharing and Disclosure

We do not sell or rent personal data. However, we may share limited data in the following cases:

• With True Recruits (Rylex Consulting, LLC) and its authorized affiliates for hosting and platform operations.

• With third-party service providers (payment processors, analytics partners) who assist in platform functionality under confidentiality agreements.

• When required by law, subpoena, or legal process.

• With your consent, for exposure or recruiting purposes (e.g., sharing public player profiles with college coaches).

All platform licensees (like Virginia Unity) are required by contract to handle user data consistent with this Privacy Policy.

 

5. Data Security

We employ industry-standard encryption and security measures (SSL/HTTPS) to protect personal information. Only authorized personnel who require access to perform business operations (billing, customer support, etc.) may access identifiable data.

Despite our best efforts, no system is completely secure, and users provide data at their own risk.

 

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Personalize the user experience.

• Enable login persistence.

• Measure traffic and user behavior via Google Analytics, Facebook Pixel, and similar tools.

Users can disable cookies via browser settings. However, doing so may limit site functionality.

 

7. Access, Correction, and Deletion Rights

You may at any time:

• Request access to the personal data we hold about you.

• Request correction of inaccurate data.

• Request deletion of your profile or information.

• Withdraw consent to data processing or messaging.

Requests can be made via truerecruitsusa@gmail.com or through in-platform support tools. Reasonable verification steps will be taken to confirm your identity before fulfilling requests.

 

8. Youth Data and Parental Controls

For users under 18, personal information must be submitted by, or with the explicit consent of, a parent or guardian. Parents may review, request deletion, or withdraw consent for a minor’s data at any time.

 

9. Photography, Video, and Media Consent

By creating a player profile or registering for an affiliated event, you grant Rylex Consulting, LLC, True Recruits, Virginia Unity Softball, LLC, and their affiliates, partners, and sponsors the right to use your name, image, likeness, video, and related content for promotional, recruiting, and marketing purposes without compensation.

This includes publication on public player profiles, websites, and digital media platforms. Participants waive all rights of approval or compensation related to such uses.

 

10. Third-Party Links

Our website may contain links to external sites. We are not responsible for the content or privacy practices of such sites. Users are encouraged to review third-party privacy policies before providing information.

 

11. Updates to this Privacy Policy

We may update this Privacy Policy at any time. Changes will be posted on this page with an updated “Last Updated” date. Continued use of the Services constitutes acceptance of the revised policy.

 

12. Contact Information

If you have any questions about this Privacy Policy or wish to exercise your rights, contact us at:
Email: truerecruitsusa@gmail.com

 

Summary Statement

Virginia Unity Softball, LLC uses the True Recruits platform under a revocable license agreement with Rylex Consulting, LLC (DBA True Recruits). Both entities are committed to protecting your privacy and ensuring compliance with COPPA, TCPA, CAN-SPAM, and A2P messaging standards.

 

We reserve the right to make changes to our privacy policy and can be contacted at truerecruitsusa@gmail.com.